Last updated: June 28, 2025 · Effective: June 28, 2025 · Quaniac Ltd.
By creating an account or using Kolinz AI, you agree to these Terms of Service. Please read them carefully. If you do not agree, do not use the Service.
These Terms of Service ("Terms") form a legally binding agreement between you and Quaniac Ltd. ("Quaniac", "we", "us") governing your use of the Kolinz AI Chrome extension, web application, and related services (collectively, the "Service"). By accessing or using the Service, you confirm that you are at least 13 years of age and have the legal capacity to enter into this agreement.
Kolinz AI provides AI-powered meeting transcription and summarisation. The Service captures audio from your microphone during online meetings (with your explicit consent), converts speech to text using third-party AI services, and generates structured summaries, action items, and key decisions.
The Service is provided "as is" and we make no guarantees regarding the accuracy, completeness, or reliability of transcriptions or summaries. AI output should be reviewed and verified before relying on it for important decisions.
You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify us immediately at support@thequaniac.com if you suspect unauthorised access to your account.
You may not share your account with others or use another person's account without their permission. We reserve the right to suspend or terminate accounts that violate these Terms.
You agree to use the Service only for lawful purposes. You must not:
Recording consent: You are solely responsible for obtaining all necessary consents from meeting participants before recording. Laws on recording consent vary by jurisdiction. Kolinz AI does not provide legal advice on this matter.
You retain full ownership of your meeting recordings, transcripts, and summaries ("Your Content"). By using the Service, you grant Quaniac a limited, non-exclusive licence to process Your Content solely for the purpose of providing the Service to you.
We do not use Your Content to train AI models or for any purpose other than delivering the Service. You may delete Your Content at any time through the dashboard or by deleting your account.
The Kolinz AI name, logo, product design, and underlying technology are owned by Quaniac and protected by applicable intellectual property laws. These Terms do not grant you any right to use our trademarks, trade names, or branding.
The Service relies on third-party providers including Groq, Cerebras, Supabase, Resend, Vercel, and Render. These providers have their own terms and privacy policies. We are not liable for any issues arising from third-party service outages, inaccuracies, or changes to their offerings.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY OF AI OUTPUT, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY ACCURATE.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, QUANIAC SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF DATA, LOSS OF PROFITS, OR BUSINESS INTERRUPTION, ARISING FROM YOUR USE OF OR INABILITY TO USE THE SERVICE. OUR TOTAL LIABILITY TO YOU FOR ANY CLAIMS ARISING FROM THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR £50, WHICHEVER IS GREATER.
You may stop using the Service and delete your account at any time. We reserve the right to suspend or terminate your access to the Service at our discretion, with or without notice, if we believe you have violated these Terms or applicable law. Upon termination, your right to use the Service ceases immediately.
These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales, unless mandatory consumer protection laws in your jurisdiction provide otherwise.
We may modify these Terms at any time. If we make material changes, we will notify you by email or in-app notice at least 14 days before the changes take effect. Continued use of the Service after that period constitutes your acceptance of the updated Terms.